Mexico is a popular destination for couples dreaming of a sun-kissed wedding. With its stunning beaches, rich culture, and luxurious resorts, it’s easy to see why. However, planning a destination wedding can be a daunting task. To help you get started, here are the first eight crucial steps to ensure you get started off right.
1. Hire a Travel Advisor Specializing in Destination Weddings
The first step in planning a destination wedding in Mexico is to hire a travel advisor who specializes in destination weddings. Yes, of course we’d say that, but a professional with experience in this niche can provide invaluable guidance and support throughout the planning process. We have established relationships with resorts, understand the logistics of planning travel for groups of people, and can help navigate the complexities that come with organizing a destination event.
2. Narrow Down the Area You Want to Look Within
Mexico offers a wide range of beautiful locations, from the Caribbean beaches of Cancun and Riviera Maya to the Pacific coastlines of Puerto Vallarta and Cabo San Lucas. Work with your travel advisor to narrow down the areas that best suit your vision. Consider factors such as travel accessibility, climate, and the types of experiences you and your guests would enjoy.
3. Decide Your Non-Negotiables and Wish List
Make a list of your non-negotiables and wish list items. Consider whether you want an adults-only or family-friendly resort, the importance of an all-inclusive package, the type of ceremony location (beach, garden, rooftop), and any specific dates you are targeting. This will help streamline your options and ensure your top priorities are met.
4. Your Travel Advisor Gathers Hotel Availability and Rates
Once you have a clear idea of your preferences, your travel advisor will start gathering availability and rates from various hotels. It’s important to note that hotel room availability and wedding venue availability are typically handled by two different departments, each with its own points of contact. This can make the process a bit time-consuming, but your travel advisor will manage these communications to ensure you have all the necessary information to make an informed decision.
5. Decide on a Resort and Determine Room Needs
With the information provided by your travel advisor, you can now decide which resort you’d like to book. This is also the time to determine how many rooms you’ll need for your guests. At this point, you should also decide which wedding package you want. Many resorts offer a variety of packages that include different levels of service and amenities, so choose one that aligns with your vision and budget.
6. Sign a Contract to Hold the Rooms for Your Guests
After deciding on a resort and the number of rooms required, the next step is to sign a contract to hold the rooms. This step ensures that your guests have a place to stay all together in the same hotel. Be aware that contracts for destination weddings often have specific terms and conditions, including deposit requirements and cancellation policies, so review the details carefully with your travel advisor before signing.
7. Share Booking Instructions with Your Guests
Once the contract is signed, you’ll receive booking instructions from the resort. Share these instructions with your guests so they can book their accommodations. Providing clear and detailed information will help avoid confusion and ensure that everyone is on the same page regarding the reservation process.
8. Begin Working with the Resort Wedding Department
Now that the travel aspects are in place, it’s time to start planning the wedding itself. Begin working with the resort’s wedding department to make all your selections. This includes confirming the ceremony and reception venues, selecting decor and flowers, arranging for music and entertainment, and planning the menu. You may also want to hire a Wedding Planner to assist during this phase, helping to coordinate with the resort and ensuring your vision comes to life.
Planning a destination wedding in Mexico involves many steps, but with the right support and careful planning, it can be a seamless and enjoyable process. By following these initial steps, you’ll be well on your way to creating a memorable and magical wedding day in one of the world’s most beautiful destinations.
Ready to finally work with an expert to guide you through the process? Get started now.
